Archive for June, 2006

29
Jun

Innovation

Today, in this world, change has become a phenomenon integral to an individual’s life. From something as small as buying vegetables to something as huge as an ideology of an organization, change can be seen common to all of these. So, the question that arises is what drives ‘change’?

Among the many possibilities that emerge, one is innovation. Innovation may be defined differently by different people, owing to the context and nature of work. But the crux of the definition would be to instigate a change or come up with something novel.

So, when one refers to ‘innovation’, one of the foremost ideas that surfaces is that of ‘novelty’. Many of us would agree that innovation is nothing but coming up with an idea that is genuine and ‘fresh’. True to an extent, it would be better to define innovation as the rearrangement of set of ideas to suit an individual or an organization’s current requirement or interests. For this rearrangement, attention needs to be paid to the fact that feasibility factor is taken into consideration. An individual may think of an exquisite idea but its applicability and feasibility within an organizational or a similar framework is also crucial.

An important way to look at things here would be through ‘Lateral Approach’ as suggested by De Bono. According to this approach an individual needs to think of the lateral possibilities or solutions to an impediment or problem instead of vertical or a methodological approach. This helps in broadening the choices available to an individual and find another way to the quandary.

Innovation could be said is a product of convention. A system of rules or a convention operative for a long time does undoubtedly introduce regularity but also enable a sense of monotony to seep into the working. It is in a situation like this that innovation comes in as a handy tool.

Many individuals believe that a spark of creativity needs to arise in them for innovation. Instead of the spark it may be said that a ‘stimulus’ is required or needs to happen. Waiting for this stimulus to happen might sound apprehensive so the better approach would be seek for the stimulus. It could be self generated, no doubt but also could be borrowed.

In this regard, an essential factor of paramount importance would be receptiveness. One not only needs to listen to cues and signals around him but also to the signals within him. Many a times, the voices within us with regard to a schema of things go unheard or lost in the drone of convention and procedures.

To achieve innovation would also mean defining the problem. A problem unclearly defined would not give rise to clear thinking which could impede the growth of innovative ideas. So once the problem is defined, the next to follow is listing all possibilities for it. Another way to come up with an ‘avant-grade’ solution or idea would be to work backwards. This could said to be an extension of lateral thinking approach.

All of us have the urge to be creative, its just that we are encased within a certain framework.

So, the key things that are required to be innovative for all would be to be observant and listen to the mind and ideas will follow!

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15
Jun

Managing Time

Time and Tide wait for none

Time is a commodity of lack for many while a matter of plenty for few! Sounds incongruous but true indeed! We always come across someone or the other cribbing about not being able to use his or her time effectively. This not only pertains to office but also holds good in the domestic scenario. A slight reflection on this would clearly bring out few key tenets which when paid heed to can transform the lack to plenty. It might sound surprising but most of us fail to account for the time we spend in a day when asked generally. Ever wondered why? It’s because of the time spent is distributed between doing ‘utility things’ and other unyielding tasks. The following theory by Pareto throws more light on this aspect.

The 80:20 RuleThis argues that typically 80% of unfocussed effort generates only 20% of results. The remaining 80% of results are achieved with only 20% of the effort. While the ratio is not always 80:20, this broad pattern of a small proportion of activity generating non-scalar returns recurs so frequently as to be the norm in many areas.
There are several little aspects and loop holes which when plugged leave an individual with lots of time at his disposal. Some of them are:

Organizing & Planning Time:
Losing time generally happens due to inadequate and improper planning. As the saying goes “If you are failing to plan, you are planning to fail”, planning becomes a pre-requisite to success. And in all certainty it encompasses time management. A clear track of the time available helps an individual helps to plan his schedule or day and work towards it.

Setting goals:
To be successful in a lifetime, one needs to set goals. Only when one has a goal, does he / she build a path to achieve it. A goal lends meaning and purpose to one’s life and sets him on a learning path. Goal setting is a vital necessity when a clear and focused effort is required to accomplish a task or assignment. Goal setting also reduces the distractions which act as deterrents towards the pursuit of one’s goals.

Activity log sheet & ‘To-do’ list:
A useful way to keep a measure of the time one spends or wastes is by having a log sheet of the tasks or assignments performed in a day. Also a ‘to-do’ list comes in very handy in this regard. One does not need to jot down each and every detail but in brief could recollect the list of activities undertaken and map his or her resource utilization against each of the errand. This would bring to the fore the primary causes of time loss and would help in curbing them.

Learning to say “No”:
This is one the many minute things that goes unnoticed which lead to individuals performing errands that are uncalled for or could be done later. A strong ‘No’ many a times helps an individual achieve a great deal, for, it provides the individual with that amount of time that goes unrealized and wasted.

Prioritizing Errands A clear insight of one’s errands in an ascending order of importance helps prioritize individuals to schedule the important tasks ahead of the unimportant ones. Also, it helps a person develop an analytical approach for evaluating and assessing the various situations and issues based on factors such as importance, urgency etc. When imbibed and practiced over a period of time, it helps a person to become a better judge of the issues and situations around him or her. Other important factors in time management include being flexible enough to mould a schedule or task list in case of emergency. Perfection is helpful for it helps achieve a good output but not on all occasions. Today’s highly competitive scenario calls for a person to be effective and smart. And finally an action plan analysis on a regular basis of the tasks undertaken over a given period of time helps in a huge way in not only curbing the ‘Time stealers’ but eliminating them gradually.

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