The large laboratories mainly use the laboratory management system to obtain accurate clinical results. The medium and the small sized labs have also started investigating the laboratory management system benefits.
If it is worth to spend the time and implement the management system, they will definitely start investing in this particular software. Now, let us go through few of the benefits that can be obtained by implementing laboratory management system.
Automated Calculations: As the calculations can be performed electronically, it can reduce the number of human errors. It will also save the time of the second check calculation that is required in the manual process. The system can reduce the turnaround time and can also reduce the paperwork. It can reduce the travel process of the paperwork from the auditor to the analyst for significant corrections in the figures, if required.
Electronic Capture of Data: The data can be entered both in the manual process and through the electronic transfer process. The basic features of the management system can provide with time saving as well as compliance benefits. The paper worksheets and the notebooks are no longer required as the data can be stored electronically. The filing and the storage space of the labs can also be eliminated.
Event Triggered Reporting: During the life cycle of the sample, various events can be generated in the process. The reports can therefore be created at the certain points. For example, the sample labels can be printed when the sample log in function takes place. Failure reports can be immediately triggered if any particular test has failed during the process.
Automatic Test Scheduling: The scheduling and the testing can be tracked with the help of the automated process. For example, if the particular iron limit test can be obtained for the tenth lot, then the appropriate samples will definitely show up automatically.
Reports and Data Mining: As the data is being stored electronically, the necessary reports and analysis are just a few clicks away. The data trending methods can be easily done by creating reports to query your results for the defined tests and the time frames.
Status Maintenance Tracking and Instrument Calibration: The current status of the instruments can be tracked with the help of the lab management system. When the due date of the instrument calibration is reached, the status can automatically be shown. When the testing performances are completed, the status will be changed back to the approved status.
Separate Instruments for Separate Test: Different instruments are used for different tests. A separate field can be present for each test to mention the type of instrument used in it. The instruments both in calibration and maintenance can be displayed in that specific field.
Status Tracking of Reagents: The chemicals and the reagents can also be tracked through the lab management software. Sometimes the software can provide with a separate module where the chemicals and the reagents can be tracked. As the manual process has difficulties, the status of the reagents can automatically get changed if the expiry dates arrive. You can set up an inventory system like whenever 30 days are left from the expiry dates, you will be notified. When you are linking tests with the instruments, you can also link the reagents with the tests. This will help the users to choose only those chemicals or the reagents which have not reached the expiry dates yet.
Different functionalities of the lab management system can be used for different purposes. Starting from the data storing, billing, medical test status everything can be covered through this management system. If you are still weighing the costs and the benefits, by this time you should have definitely realized the time saving and the compliance benefits.