We all send emails and forwards almost everyday but many a times we find ourselves reading forwards which is barely informative. This raises the question whether do you really know how to forward e-mails? The answer to this is that 50% of us do and 50% don’t!
That also brings us to a very important question- Do you wonder why you get viruses or junk mail, mails which we hate to find in our inbox?
Every time you forward an e-mail there is information left over from the people who got the message before you, namely their e-mail addresses & names. As the messages get forwarded along, the list of addresses builds, and builds, and builds, and all it takes is for some poor sap to get a virus, and his or her computer can send that virus to every e-mail address that has come across his computer. Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That’s right, all of that inconvenience over a nickel!
So, how do you stop it? Well, there are several easy steps:
Following are a few easy steps which will help you deal with long, tedious and uninteresting forwards and take care of spams too!
(1) When you forward an e-mail, DELETE all of the other addresses that appear in the body of the message (at the top). That’s right, delete them . It only takes a second. You must click the “Forward” button first and then you will have full editing capabilities against the body and headers of the message. If you don’t click on “Forward” first , you won’t be able to edit the message at all.
(2) Whenever you send an e-mail to more than one person, avoid using the To: or Cc: fields for adding e-mail addresses. Always use the BCC: (blind carbon copy) field for listing the e-mail addresses. This way the people you send the mail will only see their own e-mail address. If you don’t see your BCC: option click on where it says To: and your address list will appear. Highlight the address and choose BCC: and that’s it, it’s that easy. When you send to BCC: your message will automatically say “Undisclosed Recipients” in the “TO:” field of the people who receive it.
(3) Remove any “FW :” in the subject line. Try renaming the subject field with a catchy title of your liking so that the person receiving the mail is not put off.
(4) Always hit your Forward button from the actual e-mail you are reading. By Forwarding from the actual page you wish someone to view, you stop them from having to open many e-mails just to see what you sent.
(5) Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses. Just a little fact in this regard-: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth o f valid names and email addresses contained therein. !
So, if you want to support the petition, send it as your own personal letter to the intended recipient. Your position may carry more weight as a personal letter than a laundry list of names and email address on a petition.
(6) One of the main ones I hate is the ones that say that something like, “Send this email to 10 people and you’ll see something great run across your screen.” Or, sometimes they’ll just tease you by saying something really cute will happen. The mentioned charm or good luck is not going to come through or happen!!!!!
(7) Before you forward an Amber Alert, or a Virus Alert, or some of the other ones floating around nowadays, check them out before you forward them. Most of them are junk mail that’s been circling the net for YEARS! Just about everything you receive in an email that is in question can be checked out at Snopes. Just go to http://www.snopes.com/
Its really easy to find out if it’s real or not. If it’s not, please don’t pass it on.
(8) Most important is not to forward the mails to the sender which is the most irritating and insulting thing. Please take care to remove the email id of the sender of the forward before forwarding to avoid this embarrassment. Also have a look at the list carefully and if you find any name to be left out remove it for you could be causing inconvenience to somebody!
Hope these tips help you forward and understand e-mail forwarding better, so happy forwarding!!
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